CASI Agendas & Minutes

Next CASI Board meeting -
Monday, November 14, 2016 at 2:00 in room 7205
(6th Floor conference room Law School Faculty Tower)


Monday, October 10, 2016 - minutes pending approval


1. Approval of minutes from September meeting

2. Discussion with Dean Raymond about CASI’s role in the Law School

3. Subcommittee Updates
  A. Elections and Membership - Bonnie
  B. Recognition and Retention - Sumudu
    i. CASI’s role in Academic Staff Recognition programs – encouraging applications? reviewing nominations?
  C. Self-study - Cheryl

4. CASI Events and Projects Updates
  A. Lunch & Learns
    i. Academic Staff Promotions (Fri, Oct 28 at noon in Lubar) - Bethany
    ii. Resume Writing Workshop (November date TBD) – Michael
    iii. Academic Staff Benefits?
  B. Suggested additions to Law School services/experts directories – Kim
  C. Other ideas

5. Law School Administration Updates – Bethany

6. Academic Staff Assembly Updates – Eric

7. New Business

8. Announcements
  A. eBenefits Enrollment Open Session (Oct. 19 from 10am – 1pm in Computer Lab)


Minutes - CASI Board Meeting Monday, September 12, 2016 

Present: Bonnie (chair), Danielle, Cheryl, Kim, Ben, Michael, Sumudu, Jeff, Bethany
Absent: Sarah Orr

The chair welcomed everyone to the new academic year and welcomed Sarah Orr to CASI although she was unable to attend the meeting.

The minutes of April and August meetings were approved.

Jeff is the designated minutes-taker for the next meeting

Sub committees
Do we need subcommittees or should we just ask for volunteers for a specific issue?

• Elections and memberships – may be – Would Eric be willing to do this?
Under the by-laws non-members can be allocated to do tasks. May be Eric can alert us to deadlines etc. Bonnie will speak to Eric

• Bonnie is the website person. No need for a committee

• Recognition and retention – may be

• Personnel and policies – Bethany usually updates us

• By laws – we just looked at them so no need for a sub committee

• Self-study – Cheryl: We are supposed to do one every 5 years. Our primary mission is to advocate on behalf of academic staff (AS). In order to do that we need to know what their concerns are. We need to develop ways to do more outreach to meet with AS and ask what their concerns are. Perhaps get invited to their meetings and send a questionnaire to the adjuncts

CASI events
• Our session on technology in the classroom was a success although we didn’t have many faculty members attending. Everybody felt it was very helpful.

• Future lunch & learns

• Resume writing workshop with Michael – dates? Not yet scheduled. Michael will get back to us with a couple of possibilities

• Other lunch & learns – these have gone so well – what are other ideas we brainstormed in the past?
HR updates?

• Bethany will do one on Promotion in October and the November one will be on resumes

• Other topics: HR 101? Benefits? We can get somebody from the Benefits Office to do it. Overview of employee rights? These topics might be too broad – we should identify more specific topics

• More informal events – stop by on 2nd Tuesday of the month?
Fall reception? Bagels around the building? Drinks on the Terrace?

Compiling a directory of services and experts

Do we still need one in light of the financial guidelines handbook and the IT quick reference guide? Kim will send out her outstanding questions and we will add to that. Knowledge in the building is scattered. Can we suggest topics to be included in the directory?

The financial handbook will be sent electronically by Bethany’s Office

Other business

Different departments have different ways of structuring the relationship with faculty. Here at the law school, we have no say in the governance. What about asking the administration what they would like us to do? What is the vision of the Dean about CASI? Is it acceptable to us to have no say in the governance? What is the best way to have that conversation?

Bethany suggested that as the new chair, Bonnie should make an appointment with the Dean. The University has shared governance so we should ask the Dean about our role. Perhaps the person on APC can report to CASI and take our concerns back to the APC.

In the past, Margaret asked whether we want her attend the meetings. She is happy to come. We should see whether she is available for our next meeting. Bonnie will check with Dianna.

Can CASI help design a structure for applications for AS assembly grants? Have a series of CASI brown bags?

Do we want to nominate people for grants and awards? The Dean wants to know whether CASI wants to take on a bigger role in this. How do we get the word out? Get more applications in? Get more folks apply for these awards?

Re: Promotions - Perhaps CASI can help those who are planning to apply

Compensation fund
Bethany informed the group that the University recently sent a memo of 3 pots of money that is available to help faculty and staff with compensation:
• block grant – tenure track faculty, academic staff in nationally competitive positions (4) – 20% of faculty
• Discretionary comp fund (DCF) like last year – base increases for AS, university staff, limited staff (eg. Deans) – market and equity – 30%
• Performance bonus fund – for exceptional service (pilot project)

This will be sent to everybody in the building. It will says something to the effect – if you think you are eligible, please submit a memo to supervisor and Bethany

Equity issues will be taken into consideration – questions and recommendations should be sent to Bethany.

Academic staff chats and other events
Free lunches that you can sign up for. Since not everybody seems to have received the announcement, Bonnie will send it to the group

Another event of interest - Oct 26, 12-1 at Union South (CASI brown bag)

Title and compensation study
Bethany is on the systems advisory committee
RFP to hire a consultant was published recently – UW-Madison and systems – two separate studies will be done by the same consultant– hoping to have somebody on board shortly. Beyond this nothing much has happened. This is likely to take at least 3 years so we need to be familiar with the current system


Minutes - CASI Board Meeting Friday, August 5, 2016

Present: Cheryl Weston, Ben Kempinen (minute taker), Bonnie Shucha, Sumudu Atapattu, Michael Keller, Jeff Glazer, and Sarah Orr

1. Annual Report of Chair
Cheryl Weston’s draft, with suggestions from Bonnie Shucha and Sumudu Atapattu, was tentatively approved, with final additions to be added after today’s Lunch and Learn presentation. It was noted that apparently this will be the first report even though the CASI bylaws require a yearly report.

2. Meeting Times for the Coming Year
Monday from 2pm to 3pm was selected as the time for monthly meetings for the coming year. Sumudu has already reserved Room 7205 at this time for the following dates:
• September 12, 2016
• October 10, 2016
• November 14, 2016
• February 13, 2017
• March 13, 2017
• April 10, 2017
• May 8, 2017
• June 12, 2017 and
• July 10, 2017

3. Roles and Responsibilities for the Coming Year

Cheryl Weston told the committee she needed to relinquish her chairmanship for the coming year. Selection of a new chair will be made at or before our September 12, 2016, meeting.

Two administrative matters were raised and resolved – responsibility for taking minutes and maintaining our website. All agreed that minute-taking should be rotated among committee members. Bonnie graciously agreed to keep up the website.

The committee discussed a number of issues that might be addressed before we assign other responsibilities to individual members.

Ben Kempinen suggested inviting Dean Raymond to have the benefit of her thoughts on what role the CASI committee should have at the Law School. It was also suggested that we obtain a list of all academic staff, their unit assignments and supervisors, including adjunct faculty, to have the benefit of their views of what needs they see. Kim Peterson added that learning more about promotion opportunities for academic staff was a matter of interest we should explore.

It was also recommended that we seek feedback about our Lunch and Learn programs. We have two remaining – Michael Keller on resume drafting and Bethany Pluymers on general HR matters. This would help us decide how to focus our efforts for the coming year.

Another idea that has been raised at several meetings was a guide for the Law School – how to find help or information on a range of issues including, but not limited to, technical assistance, budget matters (including the CASI budget!), and other important and mundane matters involved in working at an institution of higher learning. The need for such a guide was confirmed at the lunch presentation when Cheryl Weston’s question about whose job it was to help with one of the new software applications was answered skillfully by Eric who said no one but that we could find someone to help.

4. Approval and posting of Minutes
The minutes from our last meeting have not yet been circulated and approved. Perhaps we can have a “two-for-one” – and review these and the prior minutes before our next meeting. 


Minutes - CASI Board meeting Friday, April 8, 2016

Present: Cheryl Weston, Stacy Taeuber, Bonnie Shucha, Jeff Glazer, Kim Peterson (minute taker).

Miscellaneous: The February and March meeting minutes were approved.

The bylaws were changed according to the September meeting minutes.

Elections: Cheryl will handle elections. She has spoken with Ursula, who gave Cheryl all her notes and correspondence about elections. There was a discussion about who is academic staff. Cheryl indicated that the Secretary of Academic Staff said that we can define academic staff however we would like. We discussed including anyone not tenured and not university staff. We discussed including adjunct instructors and limited term employees as well. The list of academic staff will be reviewed and cleaned up to remove those that are no longer with the law school. Cheryl will send out information about elections at the end of May, seeking individuals interested in running for a position. Bonnie will help proofread the election materials.

CASI Panels: Everyone agreed that the CASI panel on millennials was a success. The technology panel is not close to finalizing a date yet. Thinking maybe August 5th. Contemplating internal presenters. Bonnie will confirm a date and report back. Hoping for August 5th at noon in Lubar.

Summer Meeting Schedule: Wednesdays at 3:30 seemed best for everyone. Meet in June and August. No meeting in July.


Minutes - CASI Board meeting March 11, 2016

Present: Cheryl Weston, Stacy Taeuber, Jeffrey Glazer, Michael Keller, Ben Kempinen, Sumudu Atapattu, Eric Geifer, Bonnie Shucha, Danielle Wampole (note taker).

Approval of minutes from previous meeting

Minutes from the February 12th meeting still need to be approved. We will approve the minutes at our next meeting, once everyone has had a chance to review them.

Updates from subcommittees on upcoming events

Our first event will be April 1st, 2016 from 11am to noon in Room 3250. The event will be a presentation from Steven Zwickel of the School of Engineering, who will give an updated version of his talk “Understanding the Generations.” Event publicity will be handled by Michael and Stacy. They will distribute emails to the relevant listservs in the Law School (Watercooler, Faculty list, Staff list, Clinic list), and may also hang up some flyers in staff common areas. Food will be handled by Michael and Stacy with the help of Sumudu.

Our second event will be in August. Possible dates include August 5th, 12th or 26th. This event will be a presentation from Eric Giefer and his staff, along with Kris Turner, about technology use in the classroom. Some topics the presentation may cover include alternative presentation apps, screen capture and basic webcasting, tablet use, and clickers/poll use.

Election planning

CASI needs to facilitate elections for three representatives for the CASI Board for next year. Current Board members who have terms expiring include Cheryl, Stacy and Ben. Stacy and Ben will send an email to the clinician listserv to recruit clinicians to run for the CASI Board. Michael is also willing to help with recruiting new members if needed. Staff members that are interested in running for the CASI Board should provide us with a short paragraph about themselves to circulate with the ballot.

Eric has programming set up already to send out ballots. We need to let him know who will be on the ballot, and who is eligible to vote.

Other business

Cheryl created a background document on the role of CASI to distribute to academic staff members. The Board provided some feedback on the document, and Cheryl will consult with Sumudu about using Emma to send it out.


Minutes - CASI Board meeting February 12, 2016

Present: Cheryl Weston, Stacy Taeuber, Michael Keller, Ben Kempinen, Sumudu Atapattu, Bonnie Shucha, Danielle Wampole, Kim Peterson (minute taker).

There will be two presentations this year: Panel #1 – pertaining to millennials –will try to have this presentation on April 1st at 11:00 a.m.

Panel #2 – Technology panel is still in the brainstorming phase. Have ideas about using tablets, clickers and alternative presentation applications. They will do their own publicity. Thinking that we will try to have this presentation in early May or late April, if possible.

Other ideas for presentations were: Resume writing and a presentation by Bethany to help employees better understand Human Resources issues within the law school.

Will still work on putting together a resource directory if that is needed. The directory will attempt to list the various resources available at the law school.


Minutes - CASI Board meeting Friday, Dec. 11, 2015

Present: Jeff, Bonnie, Danielle, Sumudu, Cheryl, Michael, Ben, Kim (minute taker), Bethany and Stacy

Bethany indicated that if we want to put on a presentation or other event, CASI would have about $1000 as a budget for those activities.

Bethany also discussed the DCF (Discretionary Compensation Fund) update – she indicated that if anyone wanted to be considered for a raise under this fund, they should contact Bethany. She and the Dean have already been working to try to increase the salaries of those who are seriously underpaid in the law school, and that includes some University Staff and one Academic staff member as well.

Cheryl discussed the ideas that the brainstorming committee came up with for 2-3 informational sessions. The idea is that if CASI can put on some informational sessions that the academic staff found interesting and useful, that could not only help with collegiality among the various groups in the law school, a problem that had been identified in a previous retreat, it would give CASI an opportunity to share our mission with academic staff, and seek input on issues and concerns that academic staff may have.

There were several ideas for informational sessions discussed, including: grant writing, HR 101, technology, research, resume help, understanding students, and presentation skills.

We decided to do two presentations: understanding students and technology.
Michael and Stacy volunteered to chair the “understanding students” presentation, sometime in February; Jeff and Bonnie agreed to chair the technology presentation, sometime in late March, early April. We agreed that the presentations would take place from 12-1 on a Friday and have some food.

Kim agreed to start working on putting together a list of resources in the law school that might be helpful to others.


Minutes - CASI Board meeting Friday, Nov, 13, 2015 

Present:  Kim (minute taker), Bonnie, Cheryl, Jeff, Danielle, Ben, Michael (on phone), Stacy


CASI retreat:  Jeff and Bonnie went – CASIs in other schools seem to deflect controversial issues – and provide a space to discuss those – so the school itself doesn’t have to.  Communication more difficult in other schools, not necessarily our school.  Some of their CASIs were doing work that the administration of our school is already doing.  Jeff – a lot of other groups were bringing in university staff, not just academic staff, to provide an umbrella group for all staff to band together in some way. 


Bethany –A university staff governance group has been created.  Josh is an alternate.  She likes idea of combining the two groups – makes is less hierarchical – more inclusive way to talk to each other. 


Cheryl – Can we provide a service to staff by having forums where we are sponsoring meetings where we can talk about substantive things about the nature of legal education, etc. careers our students are going into, etc.  


Bethany – Deans are working hard to ensure the law school committees include academic staff, not just tenured faculty.  Each committee has a charge, and there are academic staff on every one of the committees.  In that way, staff have a vote on what goes on in areas of the school. In terms of APC there is a representative of the academic staff on there – Eric G and Carrie and maybe Ursula. 


The committee agreed that we can be impactful by facilitating the integration of academic staff socially and personally, with the other employees of the law school.  We can remind staff that we have the responsibility to represent their concerns.  Way to do that is by one or more forms of programming, social events, brown bags, etc.  Best way to do this is to put together a sub-committee to list some possibilities with the idea that our next meeting will be where we can decide which we can tackle next semester. 


Kim – can we get together a list of who does what around the law school, to help facilitate some conversation among the staff and faculty?


Subcommittee members (to brainstorm ideas for get-togethers) – Cheryl, Kim, Danielle, Bethany, Stacy, Michael. 


Bethany – there are a whole bunch of new abilities to give raises (merit is new) others are not new.  Discretionary compensation fund – to give out money to lower paid folks.  Block grant – for tenure track faculty and academic staff who could be nationally recruited away. That is a bigger pot of money. There are other tools.  Can find this information about the pay adjustment tools, who is eligible, etc. on the HR website.  May not have money, but we have more flexibility. 


IF someone wants a raise – they can discuss with their supervisor.  Those supervisors will be learning how to determine whether they can give the raise.


Minutes - CASI Board meeting Friday, Oct. 23, 2015


Present:  Eric, Sumudu, Cheryl, Michael K., Ben, Kim (minute taker), Bonnie, Danielle, Jeff G., Bethany


We have two new members:  Danielle Wampole - She is director of scholarships and recruitment – she travels to colleges, reviews applications, etc.  She is the academic staff position.  Jeff Glazer – clinical representative.  Assistant clinical professor.  Law and Entrepreneurship clinic. 


Approval of minutes of last meeting of 9/18 –

Move to approve – Kim

Second – Ben

Minutes approved.


Bonnie will post the minutes on the website.  Bonnie will be the web communication person


We will meet the second Friday of the month for the rest of the semester.  


Members were invited to a CASI retreat –  Jeff G. and Bonnie were going to try to go and will report back. 


Old business –


The Bylaws reference committees.  At our September meeting, we talked about whether we need committees.  We are a small group.  Committees seem unnecessary.


Ben agreed to put something together for the committee about the bylaws and whether we need the various subcommittees. 


Kim agreed to be the note-taker for the committee. 


Michael said he would review the subcommittee structure.  He can meet with Ben to see if a change in the bylaws is required as well. 


Eric created and is maintaining the Casi.board email list.  The list goes to everyone in Casi and Bethany and Eric. 


Bethany – minutes said she would call human resource to check on adjuncts – she was told that adjuncts are academic staff and could be on the committee if they want.  We can welcome them.  Keep in mind that if we calculate their FTE, it would be 25% or lower, which would entitle them to not the same benefits that we enjoy – so their issues are likely very different from ours, but no reason to exclude them.



New Business. 


Cheryl – One function of the committee is to be reactive – provide advice to dean on programs to effect opportunities, and things that lead to layoffs, etc. 


Other is proactive function.  We can define our own agenda of what is important.  In the past things that were done to promote conversation among academic staff and faculty included social events, like bagels around building.  The idea was to promote academic staff coming together and talking 


Next meeting Cheryl wants to have a conversation about what can we do to fulfill our responsibility to be advocates for academic staff.


Bethany said that her role is to provide the committee with the university’s thinking on a policy or issue that would affect academic staff, or if the university has already created a policy, she might ask how we implement it.


She talked last week about three new policies –




Performance management


Onboarding- there will be formal training, orientation.  New folks have a peer partner.  Someone to go to lunch with.  Similar measures designed to help new employees adjust to the position and the university better.


With performance management – Employees need a formal meeting with their supervisor to discuss expectations and job description.  There should be a 30-day discussion, mid-year discussion and a final year-end performance evaluation. 


Recruitment and selection – Bethany sees the biggest change here.        

Started rolling out this policy verbally.  Several phases to recruitment:  First, get the position approved.  Second, you need post where applications should come in.  Then there needs to be a process for screening those applications.  Job criteria and interview questions can be discussed with Bethany.  This process provides more flexibility than before.


If we have time to provide feedback about these policies to Bethany, that would be great. 


Minutes - CASI Board Meeting - Friday, Sept. 18, 2015

 Present:  Eric Giefer, Ben Kempinen, Michael Keller, Kim Peterson, Cheryl Weston (Chair), Bonnie Shucha (minute taker), Bethany Pluymers

 1.  Approval of August 11, 2015 Board minutes

Correction – The August minutes noted that Bethany had stated at a previous meeting that adjunct faculty “are not designated as academic staff.”  Bethany clarified that this is not technically true – their actual status is more ambiguous.  Minutes will be corrected.

2. CASI committee membership and subcommittees

Per the bylaws, CASI should have nine elected members (4 clinicians, 5 others) but we didn’t get enough clinician volunteers to run for office (we are 2 short).

According to Bethany, clinicians represent approximately 1/3 of all Law School academic staff.  This would mean that only 3 clinician representatives in the 9 member CASI body would be required to be proportional to their numbers.

Therefore, the committee voted and decided to change the bylaws to reduce the number of clinician representatives to 3 instead for 4.  Cheryl will file the bylaws change with the Secretary of the Academic staff and ensure that the bylaws website is updated.

This still leaves CASI 2 members short (1 clinician and 1 other).  According to the bylaws, vacancies shall be filled by appointment of the Dean based on recommendation of the Committee.

Other – Committee suggested that we determine who was the next highest vote getter in the last CASI election (former CASI Chair Ursula Weigold should have this information) and then ask if they are still interested in serving.  If so, we recommend asking ask Dean Raymond to appoint them.

Clinician – Committee suggested that we seek recommendations for representatives from either CPP or L&E for the clinician vacancy.  If someone agrees to serve, we recommend asking ask Dean Raymond to appoint them.

3. Meetings

Because there is much to discuss, Cheryl suggested that the Committee meet monthly rather than every other month.  The Committee agreed to schedule standing meetings on the 2nd Friday of the month at noon.  However, because of scheduling conflicts, the next meeting will be help on the 3rd Friday of October (Oct 16th).  Bonnie will reserve the Law Library conference room (3380a) for meetings through May 2016.

4. Adjunct Faculty Status and Membership in CASI

Cheryl raised the issue of whether CASI does/should represent adjunct faculty.  Ben will review the bylaws for guidance.   Bethany will investigate the status of adjunct faculty.

5. HR Design update

Bethany gave an update on the Human Resources changes occurring on campus.

Classified staff are now university staff.  The difference between university staff and academic staff is simply exempt v nonexempt (hourly v salaried).

New/Changed policies:

Recruitment and selection policy highlights:  must establish criteria for reviewing resumes (although will be flexible);   recruitment efforts plans will be required for specific vacancies including all underutilized (under represented) positions

 On-boarding policy highlights:  new employees receive such services as peer partners, tours and id card help, meeting with supervisor to establish responsibilities and goals

Performance Management policy highlights:  University has established mandatory criteria including expectations & goal setting, informal conversations, mid-point conversation, and summary evaluation.  Law School will develop its own policy that meets University criteria.  This policy will allow for some flexibility in departments.

Bethany shared Law School’s new performance review form with Committee to gather feedback.  Committee members should review and be prepared to offer comments at the next meeting.

6. Committee Assignments

Bonnie offered to serve as Website, Communication, and Outreach Committee Subchair

Kim offered to serve as minute taker

Ben offered to review bylaws

Michael will review subcommittee chair structure

Eric will give a standing report from the Academic staff Assembly

Bethany will give monthly updates from administration



Minutes - CASI Board Meeting - August 11, 2015

Present:  Vicky Coulter, Eric Giefer, Michael Keller, Kim Peterson, Leslie Shear, Bonnie Shucha, Stacy Taeuber, Ursula Weigold, and Cheryl Weston.

1.         The Minutes of CASI’s May 12, 2015 meeting were approved with one correction: the reference in item #3 (CASI Board Elections) to “LTEs” was changed to “persons holding limited-term appointments.”  The minutes are now posted on the CASI webpage.

2.         Updates

  • “Bagels Around the Building” – this social event was sponsored by the Communications Department on Aug. 6, 2015.  Approximately 20 people attended.  Thanks to Karen Koethe and the Communications Department for organizing the event!

  • Outgoing board members – Karen Koethe, Leslie Shear, and Ursula Weigold are finishing their third year on CASI’s board.  Their terms end on August 31, 2015, according to CASI’s bylaws.

  • Continuing board members – Ben Kempinen, Stacy Taeuber, and Cheryl Weston.

  • New board members – Newly elected for the upcoming year are Sumudu Atapattu, Michael Keller, Bonnie Shucha, and Kim Peterson.  Welcome and best wishes to the new CASI board members!

3.         CASI Board Election Summary – Ursula Weigold

            We reviewed policies we had clarified before the election relating to eligibility to vote.

            First, we had determined that adjunct professors were not eligible to vote in the CASI election.  Heather Daniels, the Secretary of the Academic Staff, had stated that for certain university-wide committee work, adjunct professors were not considered eligible as academic staff.  For other purposes, each school or college could decide whether to include adjunct professors as eligible for participation in shared governance.  Associate Dean Bethany Pluymers had stated at a previous meeting that adjunct professors at the Law School are not designated as academic staff.  [Correction 9/18/15: Bethany clarified that this is not technically true – their actual status is more ambiguous.]

            In previous years, the administrative burden of maintaining accurate membership rolls that included adjuncts—given the significant turnover in adjunct professors at the Law School from year to year—was a factor in the decline of interest and participation in CASI.

            Cheryl Weston asked whether adjunct professors had an organization similar to CASI that could represent them and advocate for them.  She stated that adjunct professors needed someone to advocate for them and recalled issues she wished had been addressed when she was an adjunct professor.  She felt that CASI should be inclusive and should allow adjunct professors to participate.  She intended to speak with Associate Dean Bethany Pluymers again about the eligibility of adjuncts to be part of the Law School’s CASI.

            It was noted that under CASI’s bylaws, our meetings are open, and anyone can attend.  However, the core purpose of CASI—as established by the university—is to represent and advocate for academic staff.  In 1998, the Academic Staff Assembly provided: “The academic staff of each school, college or division shall establish a Committee on Academic Staff Issues, which shall advise the dean or director on the formulation and review, and shall be represented in the development of, all policies and procedures concerning academic staff members of the school, college or division, including personnel matters."

            On the second issue relating to the election, we had decided that persons with limited-term appointments would be eligible to participate in CASI and vote in the election.  Some persons with limited-term appointments have back-up appointments as academic staff, and others do not.  (The university’s staff categories and titles are complex and nuanced.)  Eric Giefer noted that it would be unfair to treat persons differently who were otherwise similarly situated for shared governance issues.

            Vicky Coulter asked whether these clarifications should be added to CASI’s bylaws.  This was left for the new board to decide.

4.         New Business

            New chair –Cheryl Weston agreed to serve as CASI’s new chair.  The voting members present at the meeting approved this choice.  As background for a short discussion of CASI’s role and possible activities going forward, Vicky Coulter reviewed CASI’s history and role at the Law School.  CASI aims to provide helpful information to, advocate for, and promote social interaction among, academic staff at the Law School.

            [Although the bylaws specify a quorum as five voting members for any vote, that seems to assume full membership of the board at nine persons.  This year, the board had only six members, and four voting members were present at the meeting.]

            Filling clinician board-member vacancies – Even after the election, CASI’s board has two vacancies for clinic representatives.  The full board should have four clinician members and five non-clinician members.

            The new board will conduct outreach and encourage the participation of clinicians to fill those vacancies.  The bylaws provide that vacancies shall be filled by appointment of the Dean, based on recommendation by the Committee. 

            Regular meeting time for next year – Rather than use Doodle polls, CASI members will set a regular meeting time.  The date for the next meeting was set as the third Friday of September (Sept. 18) at noon.


Minutes - CASI Board Meeting - May 12, 2015

Present:  Vicky Coulter, Eric Giefer, Bethany Pluymers, Stacy Taeuber, Ursula Weigold, Cheryl Weston

1. Minutes from February 20, 2015 approved.

2. CASI Outreach - Ursula sent an e-mail about CASI to all academic staff on March 20, 2015, reminding staff members about CASI's mission and website resources, as well as encouraging contact with, or questions for, CASI's board members.

3. CASI Board Elections - Because several members are completing their third year of CASI board service and will leave the board, we must hold an an election for new members to begin September 1, 2015. According to the bylaws, the full board should consist of four clinicians and five academic staff members from other departments or programs. We interpreted the bylaws to mean that clinicians should vote only for nominees for the clinician spots, and non-clinicians should vote only for nominees for the non-clinicians spots.

We received eight nominations for the four open non-clinician spots. We received no nominations for the two open clinician spots, despite extending the deadline for nominations for an extra week.

We considered a number of questions related to the election.  First, because adjunct professors are not academic staff, they are not eligible for CASI and will not be listed on our roll.  

Second, because two candidates for the board hold limited-term appointments, we considered whether persons in that employment category (with or without academic staff back-up appointments) were eligible to run for a seat on the CASI board.  Each university CASI may decide this for itself, and the board voted to allow persons holding limited-term appointments to participate in shared governance through the Law School's CASI.     

We discussed the mechanics of CASI's online election process, and Eric Giefer graciously volunteered to set up the online voting website and counting process.  He also prepared a list of eligible CASI voters for access to the online ballot.  The board agreed that the four candidates with the most votes would win the non-clinician seats, regardless of the number of votes cast.  We also discussed possible ways to break a tie vote.

We agreed to allow one week for voting.  Ursula will collect personal statements from all the candidates for the ballot, send out the ballot and link to the voting website to eligible voters, and send another reminder before the voting deadline. 


April 2015 CASI Board Meeting CANCELLED - scheduling problems


Minutes - CASI Board Meeting - February 20, 2015

Present:  Vicky Coulter, Eric Giefer, Karen Koethe, Bethany Pluymers, Leslie Shear, Stacy Taeuber, Cheryl Weston, and Ursula Weigold.

1. Announcements & Updates

Website – The website Karen set up for CASI contains great information about CASI and useful for academic staff, but it’s probably time for a reminder e-mail to make sure that staff are aware of the webpages.  Ursula will e-mail information about CASI and our upcoming election to the Academic Staff.

Election eligibility – CASI in the past had issues maintaining a roll of Academic Staff eligible to vote in CASI elections because of uncertainty about whether adjunct professors were Academic Staff.  The Law School employs many adjunct professors, sometimes for a very short period.  Bethany noted that the Law School does not consider adjunct professors Academic Staff.  Additionally, Heather Daniels, the Secretary of the Academic Staff, has stated that individual schools at the university could decide themselves whether they wanted to allow adjuncts to participate in the school’s CASI. 

2. Budget Update 

        Dean Margaret Raymond attended the meeting and gave the CASI board an update on the possible impact to the Law School of the governor’s proposed $300 million budget cut to the university.  She stressed there was still much uncertainty because the legislature would not approve the actual budget for several months.  The Law School’s 2-4-6-percent budget exercise last fall helped to identify some possible ways the Law School might comply with whatever cuts the university orders.

3. Bylaws  

Although the dean appointed members during one transition year, Vicky noted that CASI’s original bylaws provide for elections, rather than appointed board members, so the bylaws don’t appear to need amending. 

4. Election  

Ursula, Cheryl, and Leslie volunteered to make arrangements for the election of new board members.  Eric Giefer, who was invited to attend board meetings as a member of the Academic Staff Assembly, noted that he could set up an online election platform for CASI’s election.  After a call for nominations goes out and an election ballot is prepared, the online link simply needs to be included in the e-mailed ballot.  Eric agreed to talk more about this at the next meeting.

5. Events 

(a) Karen and the Tech department volunteered to sponsor “Bagels Around the Building” this semester; (b) Bethany agreed to give an update on HR Design at the next meeting, including information about proposed performance reviews and report templates.


Minutes - CASI meeting July 25, 2014 – 10-11:30 a.m.

Room 3380A (in the library)

Present: Dean Raymond, Virginia Meier, Ursula Weigold, Bethany Pluymers, Karen Koethe, Leslie Shear, Scott Minter, Stacy Taeuber, Cheryl Weston, Vicky Coulter (recorder and chair)

Absent: Kempinen

1.  Minutes from Jan. 24, 2014, approved

2. Committee reports:

                Website, Communication & Outreach (Karen) – Karen investigated the possibility of bringing in someone from OHR for a class or workshop for supervisor training.  There are several possible topics of discussion.  She’ll investigate further and will post links to OHR’s training page on the Law School’s CASI webpage.

                Recognition and Retention (Ursula) – Ursula will work on setting up bagels in the building for the fall semester.  Some possible locations include EJI and External Affairs.

                She is also looking into other sources of recognition.  Margaret mentioned that there are many award opportunities and application to them is usually at the same time each year.  Ursula will compile a list of awards and links on how to apply to be added to the CASI web page.  Margaret encouraged people to re-apply if they do not get the award as her experience has been that applying multiple times increases your chances of winning.

                Personnel, Policies and Procedures (Bethany)-

                HR Design - the new HR Design was approved and will be effective July 1, 2015.  Some changes include changing the designation of classified staff to university staff.  We will be completely separate from the Office of State Employee Relations (OSER), giving us more flexibility to recruit and compensate.

                Annual Reviews- The method of ranking people in annual reviews on a number system does not seem ideal.  Bethany is looking at a more definitive “meets expectations” and “does not meet expectations”.  Any method is not without its problems but she continues to strive to improve the form and welcomes input.  One suggestion is if “expectations” is used in evaluation, then a definition of expectations would be helpful.


3.  Old business

                Rotation of members – last meeting for Scott, Virginia and Vicky

                Academic Staff Benefits Retirement Workshop, Nov. 14, 2014 (Vicky and Virginia) – Vicky is contacting HR to see if a similar workshop is available for Classified staff.


4.  New Business

                Peer buddies (Bethany)                - new employees are given building tours and a “buddy” who is at a similar spot in their career to be able to lean on as a mentor in their first year. 

                Memberships (Vicky/Bethany)

                1% raises (Bethany) – everyone without a major position change would have received a 1% pay raise effective July 1.

Next meeting: Sept. 26, 2014 at 10am


Minutes | CASI meeting Jan. 24, 2014 | 10 - 11:30 a.m.

Present: Meier, Weigold, Pluymers, Koethe, Shear, Coulter (recorder and chair)

Absent: Kempinen, Minter, Taeuber, Weston, Moritz

  1. Minutes from Nov. 6, 2013 approved.

  2. Committee reports

    Website, Communication & Outreach (Karen) – Karen has made CASI a searchable link off the Faculty and Staff Resources page.

    Recognition and Retention (Ursula) – Leslie has offered to host the next bagels in the building (possibly the 4th floor hallway). Ursula and the subcommittee will arrange a date and the bagels.

    Personnel, Policies and Procedures (Bethany) –
    • Subcommittee – Bethany has agreed to serve as ex-officio reporter for this subcommittee. Leslie will continue to chair the subcommittee.
    • Promotions – For the purposes of promotions, there are 2 academic staff groups in the law school. The first are non-clinical academic staff: HR notifies the supervisor when a staff member is eligible for promotion.The second are clinical academic staff. HR also notifies the supervisor when they are eligible for promotion but additional paperwork needs to be filed for that process by October 1.In both cases, supervisors work with our HR dept. to process necessary paperwork for the promotion. Leslie suggested a template be created so eligible clinical academic staff know what steps are needed to achieve promotion.The Personnel, Policies and Procedures subcommittee will work with Bethany to develop the template.
    • Remington Center Director PVL – discussions are being held regarding this. Posting (Clinical Professor) should be by Feb. 1.CCF – Recommendations were made and those approved are in the process of being notified and entered into the system.

    HR Design
    (Bethany) – there is still hope that it will be approved in 2015.  If it’s not approved then, it’s likely never to be.

  3. Old Business

    Rotation of members -Vicky will stay on one more year as chair. Leslie will be a 3rd year member and so will be done after this year.

    Results of survey of academic staff for CASI discussion suggestions (Vicky).  Results available on request. 

  4. New Business
Survey of academic staff for ideas - some ideas suggested from my survey and previously were:
  • Security for computers and data – Nick from DoIt came and gave a presentation on phishing and how to protect yourself from viruses. He will do an 8 minute presentation at a later faculty meeting.
  • Conversion to MS 365 – Gief has been sending email updates.
  • Annual reviews – a template has been distributed to supervisors from HR.  Bethany recommends supervisors use that form (or another one if that works better). Whatever is used needs to be consistent throughout the dept.
  • New employee handbook-(VC working with Justin on this).
Strategic planning ideas that CASI might consider:
  • Start a faculty movie or book club. The library has many law related DVDs available at the Circ desk.  Suggestion was made to have a Friday afternoon movie shown.
  • Virtual tour of people in the building and what they do – this was deemed to be very expensive to produce.
  • Standardize employee orientation for all – Vicky working on this.
  • Bring Supervisor Training to UW Law School – Personnel, Policies and Procedures subcommittee will pursue this.  Possible topics of discussion: the promotion process, performance reviews, professional development, both on and off campus, campus resource sharing and best supervising practices (i.e. 10 things all supervisors should do or 20 things great bosses know or practices for effective management).
  • More popcorn machines. Lubar?
  • New employee coffee or lunch program – CASI members could take turns taking new employees for coffee or to lunch with a group of co-workers. Bethany and Justin will notify CASI of new academic staff hires in order to do so.
  • Appreciation day for different groups
  • Pot luck club
  • Improve the Sidebar – limited by space constrictions.
  • Tea at 3
  • Law school scavenger hunt with each team playing for charity.

Minutes for
CASI Meeting November 6, 2013 

Virginia Meier, Bethany Pluymers, Ursula Weigold, Deb Moritz, Scott Minter, Leslie Shear, Vicky Coulter (note taker)

  1. Approval of the Minutes from the March 22, 2013 Meeting
    Approved: Unanimous voice vote
  2. New Academic Staff Assembly rep
    Deb Moritz has been on the Academic Staff Assembly and comes to CASI meetings to report.  We will need a new ASA rep as of next September.  It’s preferable if someone on CASI would also be the ASA rep and a request has gone out to gauge interest.  If no one is interested, a request will go out to the rest of the academic staff.  ASA meets the 2nd Monday of the month from 3:30 to 4:30.
  3. Subcommittees
    New subcommittees were formed from the new CASI membership.  Those absent were assigned to a subcommittee.  The subcommittees are:
    • Bylaws
      Vicky Coulter
    • Website, Communications and Outreach
      Karen Koethe (Chair), Scott Minter, Leslie Shear, Ursula Weigold
    • HR Design Project
      Bethany Pluymers (Chair), Vicky Coulter, Virginia Meier
    • Recognition and Retention
      Ursula Weigold (Chair), Deb Moritz, Ben Kempinen
    • Personnel, Policies and Procedures
      Leslie Shear (Chair), Stacy Taeuber, Cheryl Weston, Vicky Coulter
  4. Rotation of members
    Tenure was decided as follows for the 3 year CASI term.  Those in their 3rd year would be the next to be replaced.
    3rd year: Vicky Coulter, Virginia Meier, Scott Minter
    2nd year: Karen Koethe, Leslie Shear, Ursula Weigold
    1st year: Ben Kempinen, Stacy Taeuber, Cheryl Weston
  5. Amend By-laws: Appointment
    CASI members will be appointed by the law school each fall.  The law school will replace members based on the 3 year CASI tenure.
  6. Survey of academic staff for concerns/topics of interest
    Vicky will send an email to the CASI.list (after she gets it updated) inviting academic staff to submit topics they would like CASI to discuss.
  7. Critical Compensation Fund
    Monies are available again this year for a similar Critical Compensation Fund process as was done last year.  Guidelines have not been sent out yet but are forthcoming.
  8. Performance evaluations
    Bethany asked for input on a Performance Review she and Justin developed.  Suggestions were made for her to take back to her people.
  9. Upcoming events
    Bethany encouraged people to attend one of several HR Design updates coming up in November. (Nov.13, 19 and 21)
    Bethany encouraged people to attend the Dean’s summit on Nov. 8, 2013.

Minutes for
CASI Meeting March 22, 2013 

Sarah Davis, Aviva Kaiser, Karen Koethe, Virginia Meier, Mitch, Bethany Pluymers, Ursula Weigold
Vicky Coulter, Scott Minter, Margaret Raymond, Leslie Shear

  1. Approval of the Minutes from the November 20, 2012 Meeting
    Moved: Virginia Meier
    Seconded: Mitch
    Approved: Unanimous voice vote 
  2. Bagels Around the Building Series
    Mitch and Sarah will plan the next event. Ursula has graciously offered to host it. 
  3. Overview of the HR Design Project
    Bethany reported that the plan (skeletal structure) was approved and that on July 1, all classified staff will become university staff.
     Exempt university staff will have the option to become academic staff.
     New title series will be developed. Recruitment and selection criteria will be developed.
  4. “Onboarding and Mentorship Program”
    Mitch asked if the “onboarding and mentorship program” has been developed. Justin filled in for Lee while she was on maternity leave, and is now starting to work on the program. Bethany, Karen, and the Recognition and Retention Subcommittee will meet to work on the program.
  5. Performance Evaluation Tool
    Evaluation/review forms used by the library, legal research and writing, and Bethany (in a past life) were distributed.
    We will discuss performance evaluation tools during our next meeting.
  6. Community Training on the Many Aspects of Hiring
    Bethany has asked us to send her suggestions for topics that should be included in community training such as writing job descriptions, screening, and keeping files.
  7. Amend By-laws: Election
    The Committee decided that it would “stay” the election for one year to get some of the projects “off the ground.”
     Section 2 Membership of the bylaws would be amended to read:
    2. Terms: .... To initiate the process, terms of board members that begin in September 2012 2013 will expire at one, two and three-year intervals. ….

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